AUDIO VISUAL EXPERTISE IN CANADA'S CAPITAL

Conference Equipment Rental Servicesin Ottawa

Whether you’re planning a small-scale professional development session or a full-blown conference with multiple keynote speakers, breakout sessions, and thousands of attendees, Quality Audio Visual has the equipment and expertise to ensure that your event’s AV and staging needs are comprehensively taken care of.  With more than 25 years of experience as one of the Ottawa-Gatineau region’s most trusted AV service providers, we know how heavily the overall success of your event depends on the seamless integration of high-quality audio-visual technology—and we won’t let you down.  

When AV equipment is professionally selected, set up, and managed to suit the needs of your venue and event, conference attendees will benefit from a cohesive conference experience where presenters can be easily seen and heard and communication is crystal clear from start to finish.  When AV malfunctions or inconsistencies steal the show, however, the conference experience can become frustratingly fragmented and engagement may dwindle as a result. 

From in-person conferences to online or hybrid events, the team at Quality Audio Visual is here to help ensure that the AV aspects of your event are a resounding success.  Tell us about your vision, and we’ll support you in developing and executing a plan that leaves you feeling confident about the optimal experience your presenters and attendees will have.  

Projectors & Screen Rentals

Projectors and screens are some of our most-requested conference rental equipment.  Available in a wide variety of sizes and styles, they allow for visual communication on a large scale and are the gold standard for ensuring that presentations are clear and accessible for all attendees.  When you rent a projector and/or screen from Quality AV, we’ll take the time to make sure everything is compatible, and the perfect size, brightness, and resolution for your venue.   

Conference Audio Equipment

From microphones to speakers, mixers, wireless systems, monitors, and more, our vast range of high-quality audio equipment ensures that your attendees won’t miss a thing.  Tell us about the size of your venue and the preferences of your presenters, and we’ll design an audio setup that will meet and exceed your expectations.  If you want our team to come take a look at your venue to help determine the best AV equipment for your event, we’ll be happy to schedule a site visit. 

Conference Staging

Staging and drapery set the scene and create a professional backdrop for your conference or event.  From setups for a single speaker to larger-scale stages that can accommodate a band or group of performers, the team at Quality Audio Visual has got you covered.

Frequently Asked Questions

How is the AV equipment set up and dismantled at the venue?

Our team handles both the setup and dismantling of AV equipment at the venue, ensuring proper installation and safe removal according to the event schedule and requirements.

Do you provide on-site technical support during the conference?

Yes! When you work with Quality Audio Visual you can expect a full-service experience where we’ll take care of any technical issues that may arise on-site during your conference.

What kind of audio equipment do you offer for large conferences?

For large conferences, we provide a comprehensive range of audio equipment designed to ensure clear and effective sound coverage. This can include:

Microphones
We offer handheld, lapel, and headset microphones, including wireless options to accommodate various speakers and presentation styles.
Speakers
Our selection includes high-powered PA speakers, line arrays, and subwoofers to ensure even sound distribution across large spaces.
Mixers
We provide advanced audio mixers with multiple channels to manage and balance sound inputs from various sources.
Wireless Systems
We use reliable wireless microphone and audio systems to minimize cable clutter and ensure flexibility for speakers and presenters.
Audio Processing
We offer equipment such as equalizers, compressors, and reverb units to enhance audio quality and manage sound levels effectively.
Monitors
We provide both stage and in-ear monitors to ensure that speakers and presenters can hear themselves clearly.

Is the AV equipment compatible with various presentation software and devices?

Yes, our AV equipment is designed to be highly compatible with various presentation software and devices. We work hard to ensure a smooth, integrated presentation experience for our clients with the following:

Inputs and Outputs
We provide a variety of input and output options, including HDMI, VGA, DisplayPort, and USB connections, to accommodate different devices and presentation tools.
Adapters and Converters
We offer a range of adapters and converters to bridge any compatibility gaps between different devices and our equipment.
Software Compatibility
Our systems support major presentation software like PowerPoint, Keynote, and Google Slides, as well as video conferencing platforms and multimedia players.
Wireless Solutions
We provide wireless presentation systems that enable easy connection from laptops, tablets, and smartphones without the need for physical cables.
Technical Support
On-site technical support is available to assist with any device or software integration issues, ensuring smooth operation throughout the event.

How far in advance should I reserve AV equipment for my conference?

It’s best to reserve AV equipment at least 2 to 3 months in advance of your conference. This timeline helps ensure availability, allows for detailed planning and customization, and provides time to address any potential issues or changes.

At Quality Audio Visual, we are also well-equipped to handle last-minute conferences or events and will do our best to meet your needs, as long as the equipment you require is available.

What power requirements are needed for AV equipment at a conference?

AV equipment at a conference typically requires standard electrical outlets with a stable power supply. Here’s a general overview of the standard power requirements and best practices we recommend to ensure an optimal AV experience at conferences and other large events:

Voltage
Most audio-visual equipment operates on standard 110-120V or 220-240V, depending on the region.
Power Strips
Use surge-protected power strips to prevent damage from power surges and to manage multiple devices.
Dedicated Circuits
For high-power equipment like large displays or sound systems, dedicated circuits may be required to prevent overloading.
Backup Power
Consider having backup power solutions, such as uninterruptible power supplies (UPS), to handle any unexpected power interruptions.

Do you provide training on how to use the AV equipment before the event?

Yes, we provide training on how to use the AV equipment before the event. This includes a detailed walkthrough of the equipment, instructions on operation, and troubleshooting tips to ensure you’re comfortable and prepared.

Contact Us

Have a question? Concern? Request? We’d love to hear from you. Connect with us through the following ways.

Monday to Friday
9:30am-5:00pm

Saturday and Sunday - On the Road